Subcontractor application for payment template
A subcontractor application for payment bills the general contractor for work completed in one billing period. The form totals the contract sum, the work completed and stored, retainage, and previous payments, then shows the current payment due.
Bills the general contractor for one period
The summary sheet shows the contract sum to date and the current payment due.
Backs every dollar with a schedule of values
The continuation sheet tracks progress, stored materials, and retainage line by line.
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One summary. One continuation sheet. Every dollar tied to a line.
Contract and period
Project, parties, application number, and the billing period the application covers.
Contract summary
The contract sum, work completed and stored, retainage, and previous payments roll up to the current payment due.
Change order summary
Approved additions and deductions adjust the original subcontract sum.
Certification
The subcontractor certifies the work and payments. The general contractor approves the amount.
Collecting pay apps from more than a few subs? Buildend logs each application against the right commitment and cost code.
See pay applications in Buildend →The schedule of values behind the number.
The continuation sheet breaks the subcontract into line items. Each line shows the scheduled value, work billed before, work this period, stored materials, and retainage. Column G feeds line 4 of the summary.
Bill what the schedule of values shows.
A pay application gets approved fast when every number traces to a line item. Fill in the continuation sheet first, then let the totals carry to the summary.
Update the schedule of values
Enter the scheduled value for each line, including approved change orders. The total equals the contract sum to date.
Bill this period’s progress
Enter work completed this period and materials stored on site. Percent complete should match what the superintendent sees.
Apply retainage and prior payments
Withhold the retainage rate the subcontract sets. Subtract the amounts certified on earlier applications.
Certify, attach, and submit
Sign the certification and attach the lien waivers the GC requires. Submit before the monthly cutoff date the subcontract sets.
An invoice bills a fixed amount. A pay application bills progress against a contract and shows the GC what is earned, what is held back, and what is left to finish.
Use the form your subcontract names.
Some subcontracts require a specific pay application form. When the subcontract names none, this template covers the same summary and continuation lines.
One template per sub. One log for every draw.
The template covers one subcontractor’s application. Buildend collects every sub’s pay app for the draw, with progress, stored materials, and retainage tied to the right commitment and cost code.
See pay application software in Buildend →Pay application template questions
What is a subcontractor application for payment?
A subcontractor application for payment is a progress bill. The subcontractor sends it to the general contractor each billing period. The application shows work completed against the schedule of values and the payment due.
What is the difference between a G702 and a G703?
The G702 is the summary sheet: contract sum, completed work, retainage, and current payment due. The G703 is the continuation sheet: the schedule of values, line by line. The two sheets work together.
How is retainage calculated on a pay application?
Retainage equals the retainage rate times the work completed and stored to date. At 5%, $308,150.00 of completed work holds back $15,407.50. The subcontract sets the rate. The construction retainage calculator checks the math.
Can a subcontractor bill for stored materials?
Many subcontracts allow billing for materials stored on site or at an approved location. The continuation sheet records stored materials in column F. The subcontract sets the conditions.
What documents go with a subcontractor pay application?
General contractors often request lien waivers, backup for stored materials, and certified payroll on public work. The subcontract lists the required attachments.
Is the subcontractor pay application template free?
Yes. The Buildend subcontractor pay application template is free to download.